Our Services
ForumPoint2 offers a comprehensive range of services using innovative systems and methods to ensure our clients` objectives are achieved.
Conferences & Exhibitions
ForumPoint2 offers a full and comprehensive range of services relating to all phases of managing meetings, conferences, exhibitions and trade shows, from initial scoping and planning to implementation and evaluation.
We use the most up-to-date, Windows based conference management system eventsPro and eventsInteractive and work with specialist IT consultants to ensure business continuity.
Most importantly our services are tailored specifically to the requirements of each client and may include all or any of the following:
Planning
- Strategic
- Project/Event
- Financial
Administration Management
- Financial and Budget
- Risk and OSH
- Secretariat Services
- Pre-scheduled Appointment Programme
- Delegate and Exhibitor Registration
- Post Event Analysis, Evaluation and Recommendations for Future Events
Programming
- Programme Development
- Speakers
- Abstract and Full Papers Handling
- Awards Programme Management
Marketing & Sponsorship
- Print Production
- Web Development
- Sponsorship Management
- Sponsorship Sales
Venue Management
- Contractors and Suppliers
- Audio Visual Production
- Event Theming and Coordination
- Event Run Sheets and Schedules
- On-site Event Management
- Exhibition Management
- Catering
Delegate Management
- Social Functions and Partner Programmes
- Accommodation Management
- Accessories and Merchandise
- Travel and Tour Management
Special Events
The team at ForumPoint2 is experienced in managing whole or specific aspects of corporate, private or public events ranging in size from those hosting a few hundred people to those hosting tens of thousands.
Although the basic principles of managing an event are the same at ForumPoint2 we recognise that each event has its own special character and requirements. We work with the Event Promoter to ensure the following services reflect that uniqueness:
Event Planning
- Strategies
- Attendance Analysis
- Layout Plans
- Schedules/Timelines
- Resource Allocation
- Progress Management & Reporting
- Build/Pack Out Plans
- Event Evaluation & Development
Sponsors & Official Suppliers
- Sourcing, Sales & Contracts
- Relationship Management
Sales & Marketing
- Package Development
- Communication & Ordering Processes
- Web System Development & Implementation
- Customer Management
Staff Recruitment & Management
- HR Auditing & Recruitment
- Training (Internal & External)
- Organisation & Logistics (including travel, accommodation, uniforms, catering, contracts, schedules, communication, timekeeping and payment processes)
Venue, Infrastructure, Equipment & Materials Management
- Requirements
- Equipment Auditing, Sourcing & Ordering
- Theming, Entertainment and Audio Visual
- Logistics
- Supplier Liaison
Vendors/Retail Management
- Sourcing & Contracts
- Placement
- Management
Regulatory & Administrative Requirements
- Resource Consent Application
- Licensing & Compliance
- Health & Safety Management
- Insurance
- Database Management
- Analysis & Evaluation Reporting
Financial Management
- Budget Preparation & Cashflow Monitoring
- Creditor/Debtor/Cash Management
- Financial Reporting